UBISOFT

Click on the following sections related to the 2020-2022 Ubisoft Video Game Agreement to see their respective questions and answers:

Harassment Prevention

Q: What harassment prevention protections were achieved in this new Agreement?

A: The following protections were added to the new Agreement:

  • The Union has a recognized role in the employer’s investigation process.
  • Expanded requirements for disclosure in Performer contracts when scenes involve intimacy, simulated sexual activity and/or sexual violence nudity. 
  • Written commitment by Ubisoft to maintain a working environment free from discrimination, harassment and violence and to investigate complaints in a timely manner.
  • Ubisoft will develop a statement on anti-harassment and violence prevention, which will be communicated to the cast and crew prior to or on the first day of work or production, and Ubisoft shall make a copy of its policy available to Performers and/or ACTRA upon request.
Nudity, Intimacy, Simulated Sexual Activity and/or Sexual Violence

Q: What protections can Performers expect if they are required to engage in content involving nudity, intimacy, simulated sexual activity and/or sexual violence?

A: A new Article was negotiated that provides Performers with protections such as:

  • Adequate notice of what is expected and an opportunity to provide meaningful consent; and measures have also been put in place to ensure Performers’ safety and protection against abuse.
  • No sex acts shall be required of any Performer at any time. No Performer will be required to provide a nude photo at any time. No Performer shall be required to disrobe in whole or in part prior to being booked.
  • Full disclosure of the specific requirements, including the script, storyboard and/or shot list and actions to be performed, for content involving intimacy, simulated sexual activity and/or sexual violence.
  • Closed sessions, excerpts, clips or stills of Performers that involve any nudity shall not be recorded; content and digital files will be viewed only by those who have a direct, professional or technical need and will be disposed of or otherwise accounted for to the Performer’s satisfaction.
Intimacy Coordinator

Q: Will there be help/support on set if I am booked for a performance involving intimacy? 

A: Yes. If you are asked to perform a scene of an intimate, sensitive or sexually violent nature or it involves nudity in Motion Capture, Performance Capture or Stunts, there will now be an Intimacy Coordinator to support you. Intimacy Coordinators also act as a movement coach, actor advocate and a liaison between the Production and Performers. There is also now a formal definition of an Intimacy Coordinator and associated session fee category in the Agreement, which allows ACTRA to now unionize and protect these positions.

Reuse

Q: Can Ubisoft reuse any of our recorded performances?

A: No. Ubisoft wanted to expand reuse to include voice recordings, however we fought hard and eliminated ALL reuse under the agreement. Article 11.4 was deleted from this Agreement in its entirety. Ubisoft may not reuse a Performer’s original recorded performance (in any performance category) in different productions and franchises without providing a new contract and additional fees.

Booking Notice

Q: What changes happened when a performer or her/his agent books?

A: The nature work must be given now in addition to the description of the role played. Also, we negotiated for the description to include:

  • Any content of an intimate, sensitive or violent nature including but not limited to, intimacy, simulated sexual activity and/or sexual violence; graphic violence; profanity, discriminatory content, characters and/or language, and drug use.
  • If the character will appear nude during the game.
  • If the role requires a level of physical exertion or other physical skills superior to that of the average person.
  • If the role requires any additional language, dialect or accent.
  • If the Performer is reprising an established character role in a subsequent game.
Stunts

Q: What are the improvements for ACTRA Members who work in Stunts?

A: A new definition for Stunt Performer was achieved to provide clarity on the role of this position. The Agreement also now includes the categories of Key Rigger and Stunt Rigger and minimum fees for these work categories.

BALLOTS

Click on the questions below to quickly get the answers you need:

1. When will I receive my ballot?

Passwords along with the link to the online voting portal link were E-mailed to eligible voters on THURSDAY, JULY 30, 2020. If you have not received an E-mail with your credentials, please contact the help desk between 9:30 a.m. and 5:00 p.m. ET Monday to Friday by phone (416-489-1311 x4037 or 1-800-387-3516 x4037) or E-mail (referendum@actra.ca).

2. How should I vote?

While each eligible voter must decide how they would like to vote, ACTRA’s National Council has unanimously recommended approval of the Ubisoft settlement and ACTRA's National Executive has unanimously supported the extension to the CBC Television and Radio Agreements.

3. How do I submit my vote?

ACTRA National will be conducting the referendums for the CBC Television & Radio Agreements and the Ubisoft Video Game Agreement by online ballot through a third-party provider, which will allow you to vote in a reliable and secure way. Any voter can participate with maximum security measures, regardless of the technological knowledge of the voter.

4. What do I do if I have not received my Password and voting portal link?

Please contact the help desk between 9:30 a.m. and 5:00 p.m. ET Monday to Friday by phone (416-489-1311 x4037 or 1-800-387-3516 x4037) or E-mail (referendum@actra.ca).

5. What do I do if I have received an E-mail with my voting credentials but cannot access the voting website?

Please contact the help desk between 9:30 a.m. and 5:00 p.m. ET Monday to Friday by phone (416-489-1311 x4037 or 1-800-387-3516 x4037) or E-mail (referendum@actra.ca).

6. What do I do if I lose the Password I was assigned to vote online?

Please contact the help desk between 9:30 a.m. and 5:00 p.m. ET Monday to Friday by phone (416-489-1311 x4037 or 1-800-387-3516 x4037) or E-mail (referendum@actra.ca).

7. When does voting close and when will the results be announced?

Voting closes at 3:00 p.m. ET on Thursday, August 20, 2020. The results of this referendum will be announced the same day.

8. Who will be counting the ballots?

The scrutineer is Hilborn LLP, an independent professional accounting and auditing firm governed by strict rules as set out by the Canadian Institute of Chartered Accountants. Hilborn LLP ensures your ballot will be treated with the utmost confidentiality. The scrutineer will make sure that performers who have voted are eligible to vote and will keep a record of the number of ballots returned.

ELIGIBILITY

CBC
  • All Full Active Members in good standing who have worked under the 2015-2020 CBC agreement from July 1, 2015 to May 31, 2020
  • All Full Active Members who were not active Full Active Members during the qualification period and who may qualify under one of the other eligibility criteria
  • Apprentice Members who have 2 engagements in a residual category under the 2015-2020 CBC agreement from July 1, 2015 to May 31, 2020
  • Apprentice Members in a background role who have worked the required number of days under the 2015-2020 CBC agreement from July 1, 2015 to May 31, 2020
  • Additional Background Performers who have worked the required number of days under the 2015-2020 CBC agreement from July 1, 2015 to May 31, 2020
  • Permittees or other non-members who have 2 engagements in a residual category under the 2015-2020 CBC agreement from July 1, 2015 to May 31, 2020
  • Permittees or other non-members who have worked the required number of days in a background role under the 2015-2020 CBC agreement from July 1, 2015 to May 31, 2020 using the same criteria as Additional Background Performers.
Ubisoft
  • All Full Active Members in good standing who have worked under the 2017-2019 UBISOFT agreement from January 1, 2017 to May 31, 2020
  • All Full Active Members who were not active Full Active Members during the qualification period and who may qualify under one of the other eligibility criteria
  • Apprentice Members who have 2 engagements in a residual category under the 2017-2019 UBISOFT agreement from January 1, 2017 to May 31, 2020
  • Apprentice Members in a background role who have worked the required number of days under the 2017-2019 UBISOFT agreement from January 1, 2017 to May 31, 2020
  • Additional Background Performers who have worked the required number of days under the 2017-2019 UBISOFT agreement from January 1, 2017 to May 31, 2020
  • Permittees or other non-members who have 2 engagements in a residual category under the 2017-2019 UBISOFT agreement from January 1, 2017 to May 31, 2020
  • Permittees or other non-members who have worked the required number of days in a background role under the 2017-2019 UBISOFT agreement from January 1, 2017 to May 31, 2020 using the same criteria as Additional Background Performers.
ACTRA By-Law #17

Section III - Eligibility to Vote

1. All Agreements, Codes or Schedules negotiated or prescribed by the ACTRA National Council shall be subject to ratification by the members by referendum vote. 

2. Eligibility of Full Members to Participate in Strike or Ratification Votes

Eligibility to vote on any Agreement, Code or Schedule negotiated or prescribed by the ACTRA National Council shall be based on the following two criteria:

a) full member must be in good standing; and

b) the member must have an attachment to the workplace by having worked under the applicable ACTRA Agreement between the effective date of the expiring or expired agreement and the end of the second preceding month prior to the vote.

A member eligible to vote who claims non‑receipt of a ballot, may secure a new ballot from a Branch/Local Union office; for mail-in ballots an envelope for mailing the ballot to the Scrutineer will be provided. A member eligible to vote who claims non-receipt of electronic notice and unique identifier may secure a replacement unique identifier by contacting the National Executive Director’s office.

3. Eligibility of Apprentice Members to Participate in Strike or Ratification Votes

Subject to Article 1102 of the Constitution, an Apprentice Member will have a right to cast a ballot in a Strike or Ratification Vote for the successor Agreement, when the ACTRA Membership System (AMS) shows that they have completed 2 professional engagements in a residual category under the applicable ACTRA Agreement between the effective date of the expiring or expired agreement and the end of the second preceding month prior to the vote

4. Eligibility of Apprentice Members working in Background Performer Roles to Participate in Strike or Ratification Votes

Subject to Article 1102 of the Constitution, an Apprentice Member will have a right to cast a ballot in a Strike or Ratification Vote for the successor Agreement, when the ACTRA Membership System (AMS) shows or they have submitted proof satisfactory to the ACTRA Branch/Local Union that they have worked in Background roles for at least 8 work days per year under the applicable ACTRA agreement between the effective date of the expiring or expired agreement and the end of the second preceding month prior to the vote  while they were an Apprentice Member.

5. Eligibility of ACTRA Additional Background Performers to Participate in Strike or Ratification Votes

Subject to Article 1102 of the Constitution, an ACTRA Additional Background Performer who meets the voter eligibility requirements under 6 b. of Appendix D of the By-Laws, will have a right to cast a ballot in a Strike or Ratification Vote for the successor Agreement.

If you have questions about your eligibility or you think you should have received a ballot, please contact the help desk between 9:30 a.m. and 5:00 p.m. ET Monday to Friday by phone (416-489-1311 x4037 or 1-800-387-3516 x4037) or E-mail (referendum@actra.ca).

ONLINE VOTING PROCESS

Click on the sections below for information related to voting by online ballot:

1. How can I vote?

To vote you will need to have your ACTRA Member Number (the number on your membership card) and your Password. Your Password was sent by E-mail at 9:30 a.m. ET on Thursday, July 30, 2020. You will be able to vote anytime between: 9:30 a.m. ET Thursday, July 30, 2020, and 3:00 p.m. ET Thursday, August 20, 2020. You will need to access the voting portal to vote. To access the voting portal, please click or copy this link (https://ca.civiciti.com/ca/actra) directly into your Internet browser (using Chrome, Firefox, Edge or Safari. Note, Internet Explorer will not work). Once you are logged-in to the portal, you will need to follow the instructions to complete the voting process. Please note, when entering your ACTRA Member Number into the voting portal, it must be entered with the hyphen: XX-XXXXX. The Password must be entered exactly as it appears in the E-mail you received (no extra spaces or characters). Be aware that if your connection is interrupted while voting electronically, you may re-access the voting system to complete voting.

2. Typical issues when voting through the Internet

2.1 Operating system and browser
2.1.1 How do I update my browser to be able to vote online?
The compatible Browser versions are:

2.1.2 My operating system does not allow me to vote online. What can I do?
If your operating system is not listed below, it is recommended you use another computer to vote:

  • Microsoft Windows 10, Windows 8.1. Windows 8 or Windows 7;
  • Mac OS 11
  • Ubuntu Linux

2.2 General issues
2.2.1 I get a time-out error message
If your Internet voting session is inactive for more than 10 minutes, you may get a time-out error. Log-in to the voting system again and continue the voting process.

2.2.2 I get a general “Sorry, the site is temporary unavailable. Please try again later” message.
If you get this message, try to vote later. If you try again to vote later and get the same message, please contact the help desk between 9:30 a.m. and 5:00 p.m. ET Monday to Friday by phone (416-489-1311 x4037 or 1-800-387-3516 x4037) or E-mail (referendum@actra.ca).

2.2.3 Can I vote with a smart phone?
You may vote using common smart phone brands.

2.2.4 Can I vote with a tablet?
You may vote using common tablet brands.

3. How to Vote by Online Ballot

Click here to download the "how to" Internet Voting Guide, which will take you step-by-step through the process to cast your online vote. Alternatively, you can also watch this instructional video, which takes you through the online voting process. 

4. Online Voting Process

4.1   When will the Voting process open?
The Voting period starts at 9:30 a.m. ET on Thursday, July 30, 2020.

4.2   Once I have my Password, do I have to register to cast my vote?
No, there is no registration required but you can’t cast a vote without a Password. Also, each voter must use a unique Password; Passwords cannot be shared. The whole voting process should take no longer than 5 minutes.

4.3   During Voting, what if I get an ACTRA Member Number and/or Voting Password error?
Your ACTRA Member Number and Voting Password are both compulsory pieces of information required for online voting. Without them you will not be able to proceed. If you get an authentication error message, first ensure your information is entered correctly: when entering your ACTRA Member Number into the voting portal, it must be entered with the hyphen: XX-XXXXX. The Password must be entered exactly as it appears in the E-mail you received (no extra spaces or characters). If you do not have success after trying again, please contact the help desk between 9:30 a.m. and 5:00 p.m. ET Monday to Friday by phone (416-489-1311 x4037 or 1-800-387-3516 x4037) or E-mail (referendum@actra.ca) immediately. Please note – after three failed attempts to vote, you will be locked out of the system. If this happens, please contact the help desk between 9:30 a.m. and 5:00 p.m. ET Monday to Friday by phone (416-489-1311 x4037 or 1-800-387-3516 x4037) or E-mail (referendum@actra.ca) to have your Password unlocked.

4.4   During the Voting period, what if I am impersonated?
If you try to vote online for the first time and the system indicates that you have already voted, please contact the help desk immediately by phone (416-489-1311 x4037 or 1-800-387-3516 x4037) or E-mail (referendum@actra.ca) and you will be provided with instructions on how to move forward.

4.5   If someone calls me and asks for my Voting Password, what should I do?
You should treat your Voting Password with the same level of secrecy and confidentially you reserve for your bank card and PIN. Do not give this information to anyone!

4.6   How can I cast my vote and how long does it usually take?
Anywhere Internet service is available in the world via dial-up or high-speed service. The Internet experience should take less than 5 minutes.

4.7   After I log-in, what if I cannot finish voting in the same session?
In the event you are interrupted or cannot finish voting in a single session, you will have to access the system again and start the voting process from the beginning. Any data you had already entered will not be saved.

4.8   I get a time-out error message in the Voting portal.
The Voting portal session lasts 10 minutes; if you are logged out, a warning will inform you that your session has expired. Log-in again to vote.

4.9   When trying to vote I get the message “The election is not open.”
You are trying to vote before the start of the Internet voting period. Try again when the voting period opens.

4.10   When trying to vote, I get the message “The election is closed.”
You are trying to vote after the end of the Internet voting period.

4.11   What do I do if I am not sure if I cast my vote?
If you are not certain about having cast your vote, try to log-in again. If the vote has been completed and submitted, the system will show you a message stating you have already voted. Otherwise you will be able to log-in to the system again and can then proceed to cast your ballot.

4.12   Once a vote has been cast, can it be changed?
No. Once a vote has been cast (i.e. you confirm your vote), it cannot be changed. This process is the same as dropping the ballot into the ballot box in a traditional paper-based election, which ensures complete voter anonymity and secrecy of the ballot. The system does not know how you voted, only that your ACTRA Member Number and Voting Password were used in the election to cast a vote. Therefore, this vote cannot be removed from the vote count.

4.13   Can anyone tell how I voted if they know my ACTRA Member Number and Voting Password?
No. The system does not track how an individual ACTRA Member Number and associated Voting Password have voted, only that the ACTRA Member Number and Password have been used to cast a vote.

5. Electronic Voting

5.1   What is electronic voting?
Electronic voting is the casting of votes by electronic means as opposed to traditional methods, such as voting in person or by mail by using a physical paper ballot.

5.2   What are the different types of electronic voting?
There are two types of electronic voting:

  1. Remote Electronic Voting: Casting a vote on any device (computer, telephone, smart phone, tablet, etc.) through an Internet connection;
  2. Electronic voting in person: Casting a vote through electronic voting terminals (kiosks) located in the polls.

5.3   What are the main advantages of electronic voting?

  • Speed and accuracy in counting the votes;
  • Accessibility and convenience for blind and disabled voters;
  • Flexibility in the design and modification of the ballots;
  • Prevention of inadvertent errors in the voting process;
  • Ease of use for voters;
  • In the case of internet voting: mobility and convenience for the voters (which generally means higher rates of participation).

5.4   Where is electronic voting currently used?
Many governments around the world are already using electronic voting in a fully binding form in their electoral processes (Spain, Switzerland, Finland, Brazil, USA, Australia, India, the U.K., Philippines, Argentina, UAE, etc.). Also, many private sector organizations use electronic voting in their internal elections (union elections, general meetings, professional associations, universities, etc.).

5.5    Is electronic voting secure?
Electronic voting can be as safe as, or safer than, traditional paper voting provided that appropriate security measures are implemented. Conventional security measures, such as firewalls or SSL communication, are necessary but not enough to guarantee the safety requirements of electronic voting. In addition to these conventional security measures, it is necessary to implement a security layer to address the specific risks posed by electronic voting, thus ensuring compliance with the essential requirements in any election, such as voter privacy, the integrity of the vote and the possibility of verification by the voters of the correct handling of the vote.

6. Security

The Voting platform implements a set of cryptographic protocols and mechanisms which jointly ensure reliable and secure voting.

The voting platform uses asymmetric encryption based on AES, Advanced Encryption Standard. AES is one of the most widely used and secure encryption algorithms currently available. It is publicly accessible, and it is the encryption that the U.S. National Security Agency (NSA) uses to secure documents with the "top secret" classification.

The voting platform provides voters with a voting receipt that serves as a double proof: proof of registration of the vote in the ballot box and proof of the correct inclusion of the vote in the final counting.

HAVE A QUESTION THAT IS NOT ANSWERED HERE?

Please contact the help desk between 9:30 a.m. and 5:00 p.m. ET Monday to Friday by phone (416-489-1311 x4037 or 1-800-387-3516 x4037) or E-mail (referendum@actra.ca).