A503 – Freedom from Discrimination and Harassment

ACTRA, the Associations, and the Producer (the “Parties”) agree that everyone should be able to work without fear of harassment or violence, in a safe and healthy environment. The Parties further agree to work cooperatively with each other so that the principles of this section are honoured.

1. The Producer shall use its best efforts to maintain a working environment that is free from discrimination, harassment (which includes sexual, racial, or personal harassment), and violence. To that end, the Producer shall comply with all applicable obligations pursuant to human rights and health and safety legislation.

3. For the purposes of this Article, racial harassment includes engaging in a course of comment or conduct that is known or ought reasonably to be known to be unwelcome, where such comment or conduct shows disrespect or causes humiliation to a Performer because of the Performer’s race, colour, creed, ancestry, place of origin, or ethnic origin.

4. For the purpose of this Article, personal harassment includes any comment or conduct that is known or ought reasonably to be known to be unwelcome or offensive, which creates an unduly intimidating working environment, which denies individual dignity and respect or which threatens the economic livelihood of that individual.

A1501 – Time for Makeup, Hairdressing, etc.

When a Performer is required to report for makeup, hairdressing, wardrobe, or fitting immediately prior to the Performer’s Production Call, the following conditions shall apply: a maximum of eighteen (18) minutes at the Performer’s applicable straight- time hourly rate
shall be payable and shall not be computed to create an overtime situation. Time in excess of eighteen (18) minutes shall be considered as part of the regular eight (8) hour day.

A1504 – Hair and Restoration

1. No Performer shall be required to cut or change the style or colour of their hair, unless this has been agreed upon prior to Booking. When significant changes to the style of the Performer’s hair are required (including changes to the colour), the Producer shall be responsible for changing and maintaining the hairstyle or paying for the reasonable approved third-party costs of changing and maintaining the required hairstyle during production.
   
   If significant changes are made to a Performer’s hair or a Performer’s hair is significantly damaged during the course of production, at the Performer’s election the Producer and the Performer will discuss and the Producer will provide reasonable accommodations to restore or repair the Performer’s original hairstyle or establish a new hairstyle if their previous style cannot be reasonably restored or repaired (e.g. if previously long hair has been cut short)
   
   
2. No Performer shall cut or change the style or colour of their hair after the time of Booking without the consent of the Producer. 

A1505 – Hair and Makeup Consultations

1. On Productions that are providing hair and makeup services to Performer(s), each Performer, excluding Background Performer(s), shall be offered an opportunity to meaningfully consult with the hair and make-up department (or other production staff delegated to provide information to the applicable department(s)) regarding any hair and make-up needs (e.g., product and tool preferences, use of particular hairstyling techniques) prior to commencing work, so that the hair and/or make-up department is adequately prepared to work with the Performer, including ensuring  that the Production has appropriate hair and make-up products and equipment. 
   
   
2. Time spent in consultation under this provision is not work time. 

A1101 – Workday

Subject to Article A1501, the workday shall consist of eight (8) consecutive hours in any day, exclusive of meal periods. The workday shall commence at the Performer’s Call time or when the Performer commences makeup, whichever is earlier, and the workday does not end until the Performer is out of makeup and costume, transport is arranged (if transport is contractually required and has been requested), and the Performer is actually able to leave the set.

C403 – Wardrobe Call

Background Performers required by the Producer to attend specifically for the purpose of choosing and/or fitting wardrobe and/or wigs shall be paid for all time spent on each occasion at the Background Performer’s hourly rate, with a two (2) hour minimum for each such Call, if such time is not otherwise being credited and paid for at the applicable rates. Where Performers are required to provide two (2) or more changes of wardrobe for a “go see,” this shall be considered a paid wardrobe call and the Performer will be so paid, whether or not they are engaged.

Appendix 30 – Letter of Understanding Regarding Working Conditions

The parties agree to meet quarterly in order to review issues including but not limited to fundamental working conditions such as those items listed below:

14. failure to provide basic sanitary conditions — e.g., using same hair or makeup brush for multiple performers without sanitizing these brushes between uses, per Articles A2001 and A2609 (specific reference to applicable provincial guidelines);

23. Sanitary facilities with running water and appropriate cleaning products for Performers for the removal of hair and makeup products prior to the end of the Performer’s workday; 

Appendix 47 – Letter of Understanding: Hair and Makeup Professionals

1. On Productions that are providing hair and makeup services to Performer(s), if a Producer determines it is unable to provide hair and/or make-up professionals with the appropriate skillset, equipment or products to work with the Performer, subject to the prior approval by the Producer, costs of hair and/or make-up services shall be reimbursed and time spent receiving hair and/or makeup services shall be paid in accordance with this Letter of Understanding. 

2. When (1.), above, applies and the Performer is approved by the Producer to receive hair and/or makeup services from a third-party service provider(s), the Performer shall be paid for two (2) hours or the actual time spent in receiving the approved hair and/or make-up services, whichever is greater, at the Performer’s contracted hourly rate. 

3. When (1.), above, applies and a Performer is approved by the Producer to self-style their hair and/or self-apply their makeup:
   1. On a day that is not a workday, the Performer shall be paid two (2) hours or the approved time spent in self-styling of hair and/or self-application of makeup, whichever is greater, at the Performer’s contracted hourly rate; 
      
      
   2. On a day that is a workday, the Performer shall be paid for the approved time spent in self- styling hair and/or self-applying of makeup.  

4. Days on which Performers are entitled to payments pursuant to (2.) and (3.) shall only be a workday for the purposes of the Agreement if the Performer also works in front of the camera or behind the microphone on that day (i.e. it is otherwise a “workday” in accordance with Article A427). 
   
   For clarity:
   
   1. payments for days that are not workdays are excluded in the calculation of Net Fees in accordance with Article A427(b); and
      
      
   2. in accordance with Article A1501 the first eighteen (18) minutes shall not be computed to create an overtime situation on a day that is a workday. 

5. For the purpose of this Letter of Understanding, the term Performer does not include Background Performers.  

6. This measure shall be in place while the Parties work towards bolstering the talent pool of hair stylists and makeup artists who can service all Performers on set. In the final year before the expiry of the IPA, the Parties will reconvene through the Appendix 33 Committee, to evaluate the progress of this initiative and discuss required updates to Appendix 47 for the next iteration of the IPA. 

Appendix 48 – Letter of Understanding: Background Performer Hair Styling

ACTRA, the CMPA and the AQPM (collectively the “Parties”) agree to the following: 

1. Should the Producer request changes to the Background Performer’s natural hair texture or current textured hairstyle, the Background Performer shall advise the Producer if such changes shall require in excess of thirty (30) minutes of self-styling or styling by a third-party service provider. If the Producer instructs the Background Performer to perform such self-styling or attend a third-party service provider for styling, the Producer shall cover all pre-approved expenses related to the required changes. 

2. When paragraph 1, above, applies and the Background Performer is approved by the Producer to self-style in excess of thirty (30) minutes or receive hair services from a third-party service provider(s), the Background Performer shall be paid: 
   1. The approved time at the Background Performer’s contracted hourly rate, which shall not be included in the computation of overtime, when styling is performed away from the Producer’s premises on a day that the Background Performer works for the Producer; or;
      
      
   2. Two (2) hours or the approved time spent in self-styling of hair or in receiving the approved hair services, whichever is greater, at the Background Performer’s contracted hourly rate when styling is performed on a day that the Background Performer does not otherwise work for the Producer.
      
      

3. 1. A Producer, or its designee, may, at the Producer’s discretion, request a photo of any Background Performer with the Background Performer’s current hairstyle in advance of the Booking.
      
      
   2. When a photo is requested, the Background Performer shall provide a photo clearly showing the Background Performer’s current hairstyle and colour.
      
      
   3. When 3 (a) and (b), above, apply, the Background Performer shall, prior to Booking, confirm that the Background Performer’s current hairstyle and colour match the photo provided. No Background Performer shall change the current hairstyle, cut, or colour after the time of Booking without the explicit consent of the Producer.
      
      

Appendix 52 – Hair and Makeup Bulletin 

This Hair and Makeup Bulletin was jointly issued by ACTRA, the CMPA and the AQPM in December 2021. This Bulletin is included as an Appendix to the IPA for reference only. The terms of this Bulletin are understood to be jointly endorsed best practices and are not terms or conditions of the IPA. 

The Canadian Media Producers Association (CMPA), the Association Québécoise de la Production Médiatique (AQPM) and the Alliance of the Canadian Cinema, Television and Radio Artists (ACTRA) are committed to safe and respectful worksites, and an industry free of discrimination. 

In an effort to advance the above principles, when producers are providing hair and makeup services on set to Performers, and specifically when providing hair and makeup services to Black, Indigenous, and People of Colour Performers: 

• Where appropriate, and as early as reasonably practicable, the Hair and Makeup Heads of Department should seek to ensure their crew members are experienced in meeting the hair and makeup needs of Black, Indigenous, and People of Colour Performers engaged on the production. 

• Where appropriate, Heads of Department should ensure, as early as reasonably practicable, that proper hair and makeup equipment and products necessary to meet the needs of Black, Indigenous, and People of Colour Performers engaged on the production are available, for example, with respect to makeup shades, hair products, tools and other styling considerations. 

• Where the proper skillset, equipment or products necessary to meet the needs of Black, Indigenous, and People of Colour Performers engaged on the production are not available on-set, producers should consult, as appropriate, with the Performer, Head of Department and/or the applicable union/guild with respect to accessing other qualified stylists and artists, or other alternate means of providing appropriate hair and makeup services to Black, Indigenous, and People of Colour Performers. 

• An open and constructive dialogue between all parties should be developed to ensure that the hair and makeup needs of Black, Indigenous, and People of Colour Performers are included in the overall assessment of hair and makeup services, when hair and makeup services are being provided by the producer. Performers are encouraged to bring issues forward to the producer representative on set in the event hair and makeup needs are not being adequately met. 

• Producers are encouraged to make this bulletin available to Performers.  

The CMPA, the AQPM and ACTRA will continue to work alongside other industry stakeholders to continue to advance the goals of equity, diversity, inclusion and belonging.